Owing to the complicated and lengthy procedures for temporary import foodstuff exhibition goods, you are required to apply for importing of them before 18 Jan. 2012. You are also required to submit the Original Official Health Certificate of them. Exhibition goods arriving after out deadline will be subject to a 30% surcharge on basic prices, we shall bear no responsibility for participating exhibition in time. All foods’ Importation and Quantity of Importation are subject to Customs and Quarantine’s final approval. So please submit the List of foodstuff exhibition goods as soon as possible. Please ship the foodstuff and non-foodstuff separately and divide them into two B/Ls or AWBs. Please do not carry secretly those items with other import exhibits so as to avoid delay of exhibition caused by suspensions may imposed by the Customs and Quarantine.

   a) Once shipment is made, please advise ITPC by fax of details Including:

        --Dimensions and Weight of each package

        --ETD and ETA

   b) One set of original B/L or AWB with invoice & packing list must reach to ITPC as soon as possible.

    A) List of Exhibits

    --This form is the most important document for customs clearance in exhibition opening and closing. This every exhibitor must submit this form to ITPC in Shanghai without exception. Please note that only official form prepared by ITPC Shanghai will be accepted by Customs.

    --A detailed and accurate description of exhibits, including major components, must exact quantity on this document.

    --Catalogs, display materials, gifts and foodstuff must also be specified with exact quantity on this document.

   B) Layout of exhibitors’ Stand When the gross weight of a case of exhibits exceeds 1000kgs, or when the total volume of the exhibits is substantial, e.g. over 10 cubic meters, exhibitors should submit a drawn-to-scale layout to facilitate the transport and positioning of their exhibits. Case number and front side of the case must be clearly shown on the layout as well as on the case.

    EXHIBITS Exhibitors are strongly advised not to hand carry goods for this exhibition. However, exhibitors with hand-carried goods to the show, they should declare to customs at the airport that their hand-carried goods are for exhibition purpose.

    If hand-carried exhibits are detained by the Airport Customs Office, ITPCFRE may handle the Customs declaration (in temporary basis) with a detention note issued by the Customs Office and collect back the goods from Shanghai airport (may take 2 working days, and the charge will be the same as inbound air-freight shipment).According to Customs regulations, such hand- carried exhibits can not be hand carried out of China and should be re-exported by ITPCFRE.

    Exhibitors with heavy exhibits must be on site early and direct the operation of unpacking and positioning heavy exhibits. If a mobile crane of forklift is required for installation of equipment, exhibitors should send their requirement to ITPC, quotation for hiring these equipments will be given upon exhibitor’s request. A detailed layout should be provided to ITPC for better on-site operations.

    A) Exhibitors will be responsible for the consequences of improper packing. The case or cartoon must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for re-packing and for sale or return movement after the exhibition.

    B) Maximum Dimensions, Weight and Floor- loading Capacity: Due to the restrictions of inland transportation and of exhibition hall, difficulty will be encountered if exhibitors do not follow the limitations. Please be confirmed by our company before sending exhibits to Shanghai. Exhibitors shall be responsible for the consequences if they send to Shanghai and exhibits with dimensions, weight and floor-loading that exceed the limits without prior arrangement with ITPC.

    C) The following marking must be painted on two opposite sides of each case: “East China Fair 2012”

    The following documents will be distributed to exhibitors two days before closing of exhibition: Form of instructions for disposal of exhibits At exhibition closing, exhibitors are requested to declare to customs on the list of Exhibits the disposal of the exhibits as following:

    ---Sold

    ---to be returned

    ---given away

    ---abandoned or consumed

    Please fill out and return the List of Exhibits to ITPC two days before closing of the exhibition. ITPC will start to return empty cases from storage place to stands on the afternoon of the Closing date of the exhibition. But the exhibitors shall start re-packing only the afternoon of the closing date of the exhibition; ITPC will assist in re-packing according to exhibitors’ requirement and will go through customs clearance on behalf of exhibitors.